Forms & Templates
3. Table Plan
Table Setting - seating plan for Guests at the Wedding Breakfast
By this stage you will have sent out and received back your RSVPs. You know who is coming to your Wedding and what they have chosen for their menu items. Now you need to seat them together as you see fit, on round tables of 7 - 10 each.
The Conservatory Wedding Breakfast and Banqueting Room will seat a maximum of 130 on 10-11 Rounds and the Head Table. You may have 8 - 12 on the Long Head Table, normally placed along the large windows facing over the Country Park, then a number of Round Tables which can seat 7 - 12, but ten is really the optimum number to go for on a 'round' table.
So for 110 guests you might have ten rounds of 10 guests each, and one long Head Table with 10 guests on it, though in practice some tables may have fewer and some more, as you plan who should sit with who.
Start with the first page and then scroll through each page by clicking on the picture to go to the next 'slide'/ page, or press the blue 'next page' button. It is worth familarising yourself with the various settings and plans other brides have used, however the styles may be out of date as we have not updated this section for a while, and fashions on colours have changed since. These pages are useful for general table setting and seating plan ideas and to get an idea of the best layout for the Conservatory Table Plans, given your specific wedding numbers.
Once you have completed the Table Plan template, with who is on each table, you will need to write out the Menu Choices for each guest under/ beside each guest's name. This then allows the Waitresses to correctly serve the Starters and Mains to each Table. Also, since your Wedding Day is 2-3 months after the date your guests will have made their menu selection, you can be sure most of your guests will have forgotten what they ordered.
It is recommended that when you print or write out your place name cards, for the Tables, that you include the menu choice for that guest, under their name. This prevents confusion where Guests may mis-remember what they have ordered, and prevents any guest from instructing a waitress to bring them a different dish to that ordered. Obviously we only cater for the number of Mains and Starters you order, so if guests have items they did not pre-order, it will mean we 'run out of' what other guests pre-ordered!
We will need your Table Settings and Menu choices around 4 weeks before your Wedding, which is when we will call you in for your Event Finalise Meeting. You may also have last minute changes to the Table Plans as guests can cancel with you up to the last minute. However you are not able to reduce the number of wedding guests booked and billed to you, a month or less before the Wedding Day.
Who to seat with who - further essential advice
Deciding who will sit with who, and which guests you must avoid sitting next to each other, considerations such as where to seat fidgety children, or couples who are separated/ divorced, will make planning who sits with who quite an art-form.
To avoid missing something pretty fundamental on protocols and best practice for seating your guests at the right tables and with the right guests, see further Seating Plan Advisory notes here.