Wedding Preparation: Get everything down in Writing:
It's all in the PREPARATION.
Either you ask the supplier to put in writing what you have agreed, and the cost, or you can write to / email the supplier listing what you believe you have agreed, and the cost, and invite comment if they disagree.
This is your written 'contract' with your suppliers. Otherwise there could well be differences between what you picture for your day and what you get, which may spoil your day.
Be careful about suppliers promising something and then forgetting some essential detail of what you each discussed. This is human nature and it happens. Avoid it by confirming everything in writing.
At Craig y Nos we log all incoming and outgoing emails on your file so we can follow an email string with all the items each client has discussed along the way. You can keep the same email string with each supplier and have a folder for each company on your emails program.
Create a standard text on your computer for letters confirming the details of your wedding.
Be sure you have established exactly what your Suppliers are going to do on your Wedding Day.
Otherwise you can find the Wedding Venue's staff have to dive in and do some of the work (e.g. Table Decor set-up) thata you had anticipated your wedding supplier was doing for you.
Include this same text for every supplier before adding individual text specific to your arrangements with the supplier concerned.
The standard text must have the following details:
Day, Date and venue for the wedding
Schedule for the Wedding Day (see later)
Names, addresses and phone numbers of all primary suppliers (wedding photographer, wedding florist, Toastmaster for weddings , Wedding Planner at the venue itself) with whom the supplier you are writing to will or may need to liase.
Deposit required to secure the booking of your supplier and once you have paid the deposit, the date you paid and the method of payment.
The specific requirements you have, of the supplier
|Wedding Planner Guide Index|
|2||Your Suppliers - by category|
|3||Your Suppliers - Use Professionals|
|4||Who Pays for What? - Groom or Bride?|
|5||Put it in Writing - confirm by email|
|6||Your Cash Book|
|7||Your Guest List - Day & Evening List|
|8||Setting the Date - Friday or Saturday?|
|9a||Choosing the Venue & Venue Questions|
|9b||Matching Venue to Wedding|
|10||Appoint your own Wedding Planner/ Toastmaster|
|11a||Wedding Day Schedule - handy information|
|11c||The Ceremony - How everyone is seated|
|11d||Welcome Drinks & Photographs|
|11e||Wedding Breakfast & Evening Entertainment|
|12||Your Invitations & Wedding Stationery|
|13||Wedding Cake - useful info about cakes|
|14||Wedding Toasts - order of toasts|
|15||Wedding Day Countdown - tasks to do when|
|A||Planning your Wedding at Craig y Nos|
|B||Accommodation Reserving and Booking for Guests|
|C||Wedding Breakfast Menu Planning for Guests|
|D||Table Setting - seating plan for Guests|
|E||Running Order of the Day - Timings, Furnishings|
|F||Accommodation Planning for Guests B&B|