Guest List and Menu Planning - Wedding Breakfast Choices - Weddings in Wales at Craig y Nos Castle

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Guest List and Menu Planning - Wedding Breakfast Choices

Plan The Day > Planning your Wedding Day
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Forms & Templates
2. Menu Planning
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Menu Planning for Guests at the Wedding Breakfast


You can choose menu items from either, but a surcharge is levied for items from the Superior Menu (which you can upgrade to in its entirety, if you wish).

Menus are subject to change, so it is advisable to leave the menu choice to closer to the date of your wedding. The timing advised is 6-12 weeks before the date of the wedding, but you will need to make your menu choices before sending out your RSVP's. This is because you will need to send the menu out with your formal Wedding Invites / RSVP's, so your guests can make their choioces.

You will need to choose two mains (plus a Veggie option) and two starters (plus a Veggie option). If having the Pudding Course, you will again need to choose two items from the Pudding section.

To save wastage, we do allow Couples to use their wedding cake as the third (pudding) course, served with a few extras such as ice cream and cream. There is a lower tariff for this and it ensures your Wedding Cake is used and appreciated.

You will be sending out your formal Wedding Invitations around two months or longer, before your wedding. See Your Invitations in the Wedding Planner Guide for information on sending out your RSVP's. As above, you will need to send out your menu choices at the same time as your formal RSVP invites, to let your guests choose what they want to eat.

Kindly note you do not merely send your guests a link to the Standard Wedding Breakfast and ask them to choose. You will need to have pre-selected two choices of starter and mains from the Standard or Superior Wedding Breakfast above (noting that there is an upgrade fee for the Superior Wedding Breakfast items) and then pre-print or email these choices to your guests, to send out with your formal Wedding Invites.

If you feel leaving your Wedding Invites to 8 weeks or so before your wedding is cutting it a bit fine, this recommendation is from the Wedding Planner guide on our site and is regarded as the standard time frame. However this does pre-suppose you have, a year or so earlier, sent out your 'save the date' cards!  

See the following sections of the Wedding Planner guide in this respect:

Creating your Wedding Guest List for creating your Guest Invite List.

Wedding Day Countdown to show you when to send out your 'save the date' cards and, subsequently, your formal RSVP invites and Wedding Breakfast Menu options for your guests to choose from. You will see the 'save the date' cards go out 12-18 months before the wedding date (i.e. over a year ahead) but your formal RSVPs go out 7 - 12 weeks before the date (by which time you should already know who is coming anyway).  

See also a list of Wedding Stationers here, for printing Save the Date Cards and Formal Wedding Invites and for your printed Wedding Breakfast Menus.

Once you have your RSVPs back, it is time to prepare your table plans.


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Sample Wedding Guest Menu Choices
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Below is a sample Wedding Guest Menu Choices form. You can download this (the downloadable version has more tables of course) and send it back to us once completed. This will need to be done at least a month before the wedding.

Click the above to see a preview of our Food Menu Template
(You complete this to let us know what food your guests are eating)
Download below
EXCEL or PDF

Wedding Menu and Invites Advice


Complimentary colours and themes really wow your guest. Match your stationery with your colour or Wedding theme to bring it all together!

Save The Date Cards
Send a 'Save The Date Card' ahead of the Wedding Invitations. Recommended if you're marrying in the summer, or when people might have longterm booked commitments eg. summer holidays, Christmas, Easter etc. Send these cards once your date is set but after your venue has been booked (in case you cannot get your preferred date at the wedding venue).

Wedding Day Invitations
Allow plenty of time for your guests to reply. You should send out your Wedding Invitations at least 6-12 weeks before the Wedding Day, though in practice you will probably be working months in advance in order to finalise your wedding guest list with the wedding venue.

The amount of Invitations you need
to send is half of the number of guests you've invited as couples and families will get 1 invitation per family. Order some  extras to allow for additional guests you may have left off your list, to cover any mistakes made writing them out, and even to add guests later should some of your original list not be able to come to your wedding.

Include hotel information and directions to the venue,
with a note of their website perhaps, plus the RSVP cards. You can ask if there are any special dietary requirements or any food allergies - maybe even include a sample menu.

Evening Invitations
These are
for guests not attending the Wedding Breakfast, just those invited for the Evening Reception. We recommend these be sent out the same time as the Wedding Day Invitations 6-12 weeks, at least, in advance, allowing you time to know the final numbers able to attend. (Note at many weddings, a number of evening guests tend not to show up to the Wedding; sending out formal invitations professionally produced will increase the likelihood of most of your evening list attending.)

When ordering your Evening Invitations, order half the number of your guest
list if all are couples with some extras as spares for any guests left off your initial list.

RSVP Cards
These
go out with the Wedding Day and Evening List Invitations to speed up the responses. You may have to chase some up to reply. Early confirmations means you can finalise guest numbers and your wedding venue costs sooner.

Place Cards
For seating your guests at the Wedding Breakfast in line with your Table Plan. Order one per guest plus a few spares for mistakes or late changes in guests attending.

Table Numbers/Names
You will need
one per table. It is more customary nowadays to give your tables names instead of numbers. These can compliment your wedding theme and can include place names, town names, or tree names - we've even seen some with London Underground train station names. The names depend on the theme of your wedding.

Some quick ideas for naming tables
: gemstones, animals, flowers, sports teams, places in your local area / countries / towns / castles etc, dances, beaches, film characters, colours, bands and songs, names of drinks, names of sweets and chocolates, seven wonders of the world or other significant places / people etc, train and tube stations etc.

Menu
For Wedding Breakfast. Most weddings will determine what guests are eating in advance so your wedding caterers can make the required amount of each dish to order. These include all the options for each course and at Craig y Nos we need to know what guests would like to eat before the wedding day and also if there are any vegetarians / special dietary needs. You can also include the timings of the speeches and toasts.

Special dietary needs
should be catered for (though not necessarily included on the main menu) eg: vegetarian, kosher, nut or other allergies, gluten intolerance, halal etc.

Essential Pages to read, on organising Acommodation Rooms for your Wedding Guests
 
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