Special Wedding Packages - Helping you meet the Requirements - Weddings in Wales at Craig y Nos Castle

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Special Wedding Packages - Helping you meet the Requirements

The Castle > En-Suites > Room Guide for Brides
Wedding Venues South Wales - Craig y Nos Castle Theatre Garden
Craig y Nos Castle floodlit at night
Wedding Venues South Wales - Craig y Nos Castle Atrium Yard
Wedding Venues South Wales - Craig y Nos Castle Atrium Yard
Wedding Venues South Wales - Craig y Nos Castle Atrium Yard

The Special Wedding Wedding Package requires you to get 50 guests at £75 B&B staying on the night of your wedding.

Two new rooms have been added following recent renovations - a flat has been added and a loft room en-suite.  


There are 23 en-suites at the castle including some
en-suites that are 'apartment' en-suite rooms which will take 4 guests paying £75 each - use AB15 and TFFF (a self-contained 2 bed flat) for four X £75.


The remaining 42 X £75 guests are split over 21 en-suite doubles.


Though you'd be unlikely to use the rooms to full capacity, you can in theory get up to 67 guests in the en-suites with a further 19 in the non-ensuite hostel standard 'Nurses Block'. Extras above 50 guests in the en-suite rooms at the castle are charged at £30.00 B&B per person.

Wedding Venues South Wales - Craig y Nos Castle Atrium Yard
Wedding Venues South Wales - Craig y Nos Castle Nurses Block Grass

See our suggested split of your £75's and £30's in the table of rooms below.  This does mean you should ideally pre-allocate at least the family rooms to your family guests so they know which room to ask for and what they will be paying.

Wedding Venues South Wales - Craig y Nos Castle Nurses Block Grass
Wedding Venues South Wales - Craig y Nos Castle Nurses Block lawned area

While the table below allows 8 for the Gatehouse (AB25), you would not put the full 8 into this room unless loads of them were children or knew each other very well. Nor would you put the full 6 in the Duplex (AB31).

The Gatehouse (AB25) should be limited to 6 at most, 2 of which need to be children who can sleep in a small loft annex, or to four adults. It has also been used for loads of single bridesmaids at some weddings! The Duplex (AB31), should be 4 max, to avoid using the sofa bed in the lounge - though this can be used if necessary to get up to 6 guests. Both these rooms should be allocated to families, ideally.

Also AB16, though it can take four using the sofa bed in the lounge, might be better used for 2 adults in the bedroom and one adult on the sofa bed or at a push, two young children who can share the double sofa bed. AB15 and TFFF can each take 4 adults paying full £75/head tariff due to the layout of separate bedrooms within each 'apartment'.

The current allocation and pricing of rooms
is best applied as below (see a room's page by clicking on the blue link in the table):

Wedding Venues South Wales - Craig y Nos Castle Nurses Block Grass
Wedding Venues South Wales - Craig y Nos Castle Atrium Yard
Wedding Venues South Wales - Craig y Nos Castle Atrium Yard
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 11
Wedding Venues South Wales - Craig y Nos Castle Front Courtyard
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 12 Bathroom
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 14

En-suite
Rooms

Max Occs

£75
guests

£30
guests

AB11

3

2

1 (or can be used as a twin)

AB12

3

2

1 (or can be used as a twin)

AB13 -- -- Available 2019?

AB14

2

2

AB15

6

4

2

AB16

4

2

2

AB17 -- -- Available 2019?
AB18-20 6 0 6, Overflow only

AB21

2

2

AB22

2

2

AB23

2

2

AB25

8

2

6

AB26

2

2

AB27

2

2

AB28

2

2

AB30

2

2

AB31

6

2

4

AB32

2

2

AB33

2

2

AB34

2

2

AB35

2

2

AB36

2

2

TGR

3

2

1 (or can be used as a twin)

TGL

2

2

TFF

4

4

TL

2

2

Totals

73

50

23

'Nurses Block'

19

19 @ £35 PPPN

Wedding Venues South Wales - Craig y Nos Castle Atrium Yard
Wedding Venues South Wales - Craig y Nos Castle Room 11 Disabled Bathroom
Wedding Venues South Wales - Craig y Nos Castle Accommodation Small Room 12
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 12
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 15 Double
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 15 Lounge
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 16 Lounge
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 16 Bedroom
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 16 Bedroom
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 18 Basic non en-suite
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 21 Compass Bathroom
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 21
Wedding Venues South Wales - Craig y Nos Castle Accommodation Bathroom for Room 22
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 26 Bedroom
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 27 Bathroom
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 27 Bathroom
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 31 The Duplex Lounge
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 31 Duplex Bedroom
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 32
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 34
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 35 en-suite
Wedding Venues South Wales - Craig y Nos Castle Accommodation bathoom 32
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 36 basic bathroom
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room Theatre Ground Floor Left
Wedding Venues South Wales - Craig y Nos Castle Theatre Ground Floor Left

Important notes for staff and Brides.


1)   First 50 guests regardless of age are £75 per head. Additional guests above 50 within the castle, where these are extras sharing with adults in a 'family' room, are charged at £30/ head, regardless of age (babies in cots are free). Nurses Block non-ensuites are charged at £35 PPPN (£70/room) based on two sharing.


Encouraging use of Accommodation


1)   Either B&B guests pay £75 B&B each, or if preferred, the Bride and Groom may SUBSIDISE some or all of their guests so they are on a lower tariff.

Example:  Bride and Groom may choose to subsidise guests - say - £20 a head. Reduces guests' tariff to £55 per person, B&B.  Bride pays a top up on their account of £1,000. Given savings under Wedding Package over regular tariff are > £3,000, Brides may consider a small subsidy to guests to encourage everyone to book B&B. Also discourages guests booking cheaper accommodation elsewhere.

2)   If a subsidy is in place, this is to be noted on our internal room booking monitor and in the 'observation field' of the client's file on database.

3)   If rooms are not fully used, the Bride will make a top-up payment of the difference.
 
4)   Any top-up shall be counted as 'venue hire' in the accounts and be entered into the Events Spreadsheet.

5)   There is no point guests paying for accommodation elsewhere if the Bride then has to pay for empty rooms. So it is very much in the interests of the wedding couple to encourage FULL use of the accommodation as this is central to the Special Wedding Package.

6)   Couples may wish to note that the local police park up between the Castle and Penycae, to pick up drink drivers travelling south on the A4067, so it is better to encourage guests to stay on site.

7)   Taxis are £30 - £40 each way to Swansea, as a premium is charged for coming so far away from town with no return fare likely in the other direction. Even staying two miles down the road can cost £12 each way, due to the taxi firms charging a premium for coming up the valley this far with no fare going back down the valley. A few trips each way wipes out any savings by staying elsewhere and using taxis.

See our sample B&B invitation letter
that you can send your Wedding Guests to encourage them to use the Accommodation on offer at Craig y Nos Castle.


Additional guests over 50 = £30 per head (children at same rate)

1)   Once above 50 minimum, subsequent guests added to en-suites or family rooms are £30 a head.

2)   This rate is irrespective of age. While the regular tariff has a reduction to £15/head for children, this reduction does not apply to the Special
Wedding Package room tariff.

3)   Our Excel Spreadsheet 'Special
Wedding Package room use monitor' created for each individual wedding will automatically add £30/guest > 50 to the total sum due. So if more than 50 guests are staying, the room use spreadsheet auto-sums the total amount due for numbers greater than 50, multiplied by £30 / head.

4)    Any amount received that is less than the above automatically calculated total amount due is payable by the Bride as 'top up'.

Example: If 55 guests stayed, this would be £3,750 for the first 50, and £150 for the 5 over 50, making £3,900.00. Any shortfall is then paid by Bride and Groom. Technically a shortfall should not occur except where guests have been under-charged, subsidised, or allowed to pay less than the Special Wedding Package B&B tariff for whatever reason.

5)   However at >60 guests, on the night of the wedding, the Bride and Groom do get the Bridal Suite free.


Setting the tariff for the family rooms
Bride to decide


1)   Since there are only 23 en-suite rooms at the castle, TWO family rooms at the castle will need 4 X £75 in them to achieve the 50 @ £75 target.

2)   It is recommended AB15 and TFFF both be used for a 4 X £75 tariff, as both 'apartments' have two separate bedrooms, whereas AB25 and AB31 are more 'open plan'.

3)   Some weddings are putting singles into double rooms. This reduces capacity and can make the bride liable for a top-up so is not recommended. Singles could either be allocated the non en-suites or two singles could go as twins into one of the remaining family rooms.

4)   To avoid a top-up liability, singles in en-suites are charged at £150, not £75, so the 50 X £75 target can still be reached.

5)   It can be confusing for reception to know what to charge for the 'family rooms' as there are many possible variations.


(i) You may not be able to make full use of the family rooms and have some allocated to couples only, in effect wasting some beds.

(ii) Or you  may use them efficiently for 4 adults @ £75 PPPN each (this cerrtainly is how you can use AB15 and TFFF).

(iii) Where possible the more open-plan family rooms - AB25 and AB31 - should be used by families with children so the first two occupants are charged at the full £75 PPPN rate, and the children at £30 each.

(iv) Additional adults can be charged at £75 each in AB25 & 31 if you need to get the numbers but this should be avoided if possible as the guests are not getting their own room as such, and so it is not such good value for them.


6)  The pricing of the family rooms therefore depends how you plan to use our available rooms collectively, to get to your 50 X £75 target. It is helpful if you plan this in advance and let us know.


7)   Reception will assume ALL en-suite rooms are charged at £150 for two, and en-suites will be charged at £150 for single occupancy, with AB15 and TFF generally charged at £300 for four, unless we are advised to the contrary by the Bride.

8)   Reception will assume the remaining family rooms to be charged at 2 X £75 plus £30 per guest > 2 unless advised otherwise.

9)   The Bride and Groom should ideally decide their guests' room allocation in advance, and determine the tariff applicable for each of the family rooms based on the spread of guests over the other rooms.

10)   Brides can then advise guests in their invites, which rooms to book and at what tariff.

11)   The doubles are all easy - being 2 X £75 - but a little forward planning is needed for best use of the four family rooms.

12)   The family rooms are AB15, AB16, AB25, AB31 and TFF, which can be nominated for 4 X £75 or 2 X £75 depending on the distribution of your wedding guests over the other rooms.

13)   The Special
Wedding Package Room Use Spreadsheet (which we can send you on request to update you on your bookings) assumes 50 X £75 = £3,750 as a base point.

14)   If there are less than 50, this amount still needs paying by a top up. If there are more than 50 - the spreadsheet automatically adds on £30 for each extra guest.


Free use of Bridal Suite

This section is mainly for staff but may also be helpful for Brides to read.

1)   Free use of Bridal Suite should not be granted unless > 60 guests (being 50 X £75 and 10 X £35 = £4,100) on the night of the wedding.

2)   If free use of bridal has been granted for whatever 'historical' reason, resulting in or accompanied by a shortage in the number of paying guests at £75, then a top up counted as 'venue hire' would still need to be paid (or you could decide to put the £150 in the room monitor against the Bridal Suite after all).

3)   An exception may be made to grant free use of Bridal when there is substantial B&B use the night before AND full use of SWP
Wedding Package rooms on the night of the wedding. If around £5,500 of accommodation is achieved over two days, free use of Bridal may be granted.


4)   Because there are limited en-suites, granting free use of Bridal reduces the Bride's ability to get to 50 X £75 paying guests, causing a top-up to be required. So it is better to stick with the rule that free use of bridal only applies > 60 guests on night of wedding, or in exceptional circumstances such as at least £1,750 of B&B use the night before in addition to £3,750 worth (the minimum) on night of wedding.

Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 15 Twin
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 16 Bathroom
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 16 Bedroom
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 18
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 19 Twin beds
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 21
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 22
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 23 Bathroom
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 27
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 28 Bathroom
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 28 Bedroom
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 31 Duplex Lounge
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 31 Duplex Bedroom
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 33
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 34 Bathroom
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 35
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 36
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room 36
Wedding Venues South Wales - Craig y Nos Castle Accommodation Room Theatre Ground Floor Left
Wedding Venues South Wales - Craig y Nos Castle Accommodation Theatre Ground Floor Right (small)

Only guests resident on the night count towards the 50 X £75

This section is mainly for staff but may also be helpful for Brides to read.

1)   Only guests resident on the night of the wedding can count towards Special
Wedding Package B&B £3,750 target total.

2)   As guests above 50 are added (on the night of the wedding) these are £30 a head irrespective of age if in the en-suites / family rooms as extras, or £35 PPPN based on two sharing if in the Nurses Block.

3)   If there is a baby in a cot, this is not chargeable.

4)   Reception please do not include non-chargeable guest numbers within the 'number of guests' column in room monitor to avoid spreadsheet automatically charging £30 per baby. Make a note there is a baby in the room using the 'edit comment' function and put + Baby in the main text so in the event of an evacuation, this is correctly logged.

How to record top-ups in the event of Wedding not achieving full occupancy of 50 X £75


1)   All top ups are to be treated as 'venue hire' and go on to Events Monitor and account as such.
Enter top-ups in the Nicolini Room column so top-ups can be clearly seen in one column on the Events Monitor spreadsheet.

2)   If there are more than 50 guests, this is to be entered in the relevant cell of the
Special Wedding Package room use monitor spreadsheet so the formula adds £30 for each extra guest above 50, giving you the total due.

3)   When having children in some rooms, if overall occupancy does not exceed 50, then any children can and must be increased to £75 (if necessary by bride on payment of a top up) to cover the shortfall.


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