Wedding Packages - Example Letters for Guests to Encourage B&B use - Craig y Nos Castle Weddings in Wales

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Wedding Packages - Example Letters for Guests to Encourage B&B use

The Castle > En-Suites > Room Guide for Brides

Below there are two letters.

The first is a sample letter you might use part or all of in an invitation that you send from yourself, to your guests. It is designed to help your wedding guests understand the importance of staying at the castle when you have booked your wedding under the Special Wedding Package. It is suggested you put the letter into your own writing style and shorten, rephrase or remove individual sentences as you feel appropriate.

The second is the same letter, but written by the castle, which you could send as either an email attachment, or as a separate note, with your invitations, if you would prefer the letter to be seen to be coming from the Castle rather than from yourself.



Letter 'from yourself' to your wedding guests

Dear

Our wedding reception and ceremony is being held at Craig y Nos Castle in the Brecon Beacons National Park on [date].

Directions to the castle can be found here: http://www.craigynoscastleweddings.com/castle_wedding_venue_swansea_map.html

You can view details of Craig y Nos Castle here:
www.craigynoscastleweddings.com


Good quality en-suite accommodation is available at the Castle. There are 24 en-suites, including 5 large family rooms, sleeping 73 guests, and a number of smaller non en-suite rooms sleeping a further 20 guests.

B&B at the castle is £75 per wedding guest, based on two sharing. You can view the en-suites, starting with room 11, here: http://www.craigynoscastleweddings.com/castle_wedding_venue_wales_disabled_triple_ab11.html Click on the first page (room 11) then press 'next page' to go from room to room.

Either:

  • Subject to availability, you can select your own preferred room and contact reception on 01639 731167 to book in.


Or:

  • In order to make sure everyone can be fitted in, and to make full use of the family rooms, I am organising the allocation of rooms for guests that wish to stay. Please let me know if you intend to stay and I will advise which room to book. You may then contact the Castle's reception on 01639 731167 to book your accommodation.



We have an arrangement with the Castle that as long as 50 guests stay overnight, the castle will waive its normal venue hire fee. Our Special Wedding Package saves us around £3,800 in venue hire fees and other costs as against their regular wedding tariff. However if less than 50 guests stay, we must 'make up the difference' ourselves. So if you were to stay elsewhere, we might end up paying for your unused accommodation at the castle, as we have to cover any empty rooms! Please support us by staying at the castle, as this enables us to secure a waiver of the castle's venue hire fees.

Also the castle tells us the police are quite active in the Upper Swansea Valley, having little to do in this rural part of the Brecon Beacons National Park. They sometimes wait just south of the Castle to check motorists travelling south towards Abercrave and Swansea.

Taxi drivers, lacking any return fares, charge a premium just to come up as far as the castle. They need booking in advance and many are unwilling to leave the more heavily populated areas on Friday and Saturday nights,
when their town centre trade is at its peak. Taxis are around £12 - £16 each way, for a two mile journey.

So we hope you'll agree it is more practical to stay with us so our wedding party can all be together under one roof. You won't have to worry about how much you can drink before driving to separate accommodation in the early hours. Neither will you have to wait ages and pay a premium just to get a taxi. Why not make the most of the day (and night) and party with us till the bar closes around 1-2 am!

We look forward to seeing you both [seeing you and your family / insert names] on the [date of wedding].

Best wishes,



Bride and Groom.

PS. Booking in time is 3.00 pm. As our wedding ceremony is at [insert time], should you need somewhere to change before booking in to your room, there are changing facilities, showers, and lockers in the castle's sports room - see http://www.groupaccommodationinwales.com/group_accommodation_wales_sports_room_hot_tub.html  You may want to pack a separate bag for a quick change on arrival - to avoid driving a long distance in a smart dress/ suit.


This letter may be adapted to suit the writing style and specific arrangement of the sender. You may delete any paragraphs or alter them as you see fit!

Variations on this letter might be required to take into account the following:

(1) Some brides subsidise some or all of their guests. Any subsidy you give will need mentioning in the letter. You might state: "While
B&B at the castle is £75 per wedding guest, based on two sharing, we have secured [are part subsidising the rooms in order to give our guests] a small discount of £20 per person, so the cost for each guest is just £55 B&B per person."

(2) Weddings on a Friday may find there is ample accommodation available the night before, on the Thursday. Even some Saturday weddings may find there is accommodation available the night before if there is no wedding on the Friday. You may wish to encourage long distance guests to stay the night before. If so, add: "There are some vacancies at the castle the night before our wedding. Accommodation based on two sharing an en-suite is (on Fridays) £75.00per person / (on Thursdays) £70.00 per person, B&B, the night before."



Letter 'from the Castle' to your Wedding Guests


Craig y Nos Castle
Brecon Road, Penycae, Powys, South Wales, SA9 1GL
Tel: 01639 731167
www.craigynoscastleweddings.com



Directions:

The wedding of [insert name of Bride & Groom] is being held at Craig y Nos Castle in the Brecon Beacons National Park on [date].

Directions to the castle can be found here: http://www.craigynoscastleweddings.com/castle_wedding_venue_swansea_map.html

You can view details of Craig y Nos Castle here: www.craigynoscastleweddings.com

Overnight Accommodation:

Good quality en-suite accommodation is available at the Castle. There are 24 en-suites, including 5 large family rooms, sleeping 73 guests, and a number of smaller non en-suite rooms sleeping a further 20 guests.

B&B at the castle is £75 per wedding guest, based on two sharing. You can view the en-suites, starting with room 11, here: http://www.craigynoscastleweddings.com/castle_wedding_venue_wales_disabled_triple_ab11.html  Click on the first page (room 11) then press 'next page' to go from room to room.

Either:
Subject to availability, you can select your own preferred room and contact reception on 01639 731167 to book in.

Or:
In order to make sure everyone can be fitted in, and to make full use of the family rooms, the bride is
organising the allocation of rooms for guests that wish to stay. Please let the bride know if you intend to stay and she will advise you which room to book. You may then contact our reception on 01639 731167 to book your accommodation.

Special Wedding Package - exclusive use arrangement

The Bride and Groom have booked a Special Wedding Package that gives them free exclusive use of the castle if all the accommodation is used. So long as 50 guests to stay overnight, the castle waives its normal venue hire fee.

This Special
Wedding Package saves the Couple around £3,800 in venue hire fees and other costs as against our regular wedding tariff. However if less than 50 guests stay, the couple must 'make up the difference', paying for any unused rooms themselves. So if you or any of their guests were to stay elsewhere, the Bride will end up paying extra for unfilled accommodation at the castle, as they have to pay for any empty rooms! Please support the Bride and Groom by staying at the castle, as this enables them to secure a full waiver of the castle's venue hire fees.

Booking in times & changing facilities

Booking in time is 3.00 pm. As the wedding ceremony is earlier than this, should you need somewhere to change before booking in to your room, there are changing facilities, showers, and lockers in the castle's sports room - see http://www.groupaccommodationinwales.com/group_accommodation_wales_sports_room_hot_tub.html  You may want to pack a separate bag for a quick change on arrival - to avoid driving a long distance in a smart dress/ suit

Police Watch Area

Please note that the police are quite active in the Upper Swansea Valley, having little to do in this rural part of the Brecon Beacons National Park. They sometimes wait just south of the Castle to check motorists travelling south towards Abercrave and Swansea.

Taxi Service Charges

Taxi drivers, lacking any return fares, charge a premium just to come up as far as the castle. They need booking in advance and many are unwilling to leave the more heavily populated areas on Friday and Saturday nights, when their town centre trade is at its peak. Taxis are around £12 - 16 each way, for a two mile journey.

It is therefore
more practical to stay at the Castle so the wedding party can all be together under one roof. You won't have to worry about how much you can drink before driving to separate accommodation in the early hours. Neither will you have to wait ages and pay a premium just to get a taxi. Why not make the most of the day (and night) and party together till the bar closes around 1-2 am!

We look forward to seeing you on the [date of wedding].

Craig y Nos Castle.


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